01Data controller
The controller of your personal data is [COMPANY NAME], registered office at [ADDRESS], Tax ID (NIP): [NIP], [REGON / KRS] (“4uai”, “we”).
For any matters regarding personal data, write to hello@4uai.com.pl.
02What data we process
- Contact form: full name, email address, message and the subpage and language version it was sent from.
- Email correspondence: data you provide when writing to us directly and the content of the correspondence.
- Spam protection: your IP address as a hash together with the time the form was sent — used only to limit the number of messages from one address.
- Server logs: the hosting server automatically records, among others, IP address, date and time, the page visited and browser information, for security and proper operation of the website.
- Visit statistics (only with your consent): Google Analytics collects information about how the website is used, e.g. pages viewed, traffic source, approximate location, device and browser type, a cookie identifier and whether a form was sent.
Providing data is voluntary, but without an email address we will not be able to reply to your message.
03Purposes and legal grounds
| Purpose | Legal basis (GDPR) |
|---|---|
| Replying to your message and preparing an offer | Art. 6(1)(b) — steps taken at your request before entering into a contract; Art. 6(1)(f) — our legitimate interest in handling correspondence |
| Website security and spam protection | Art. 6(1)(f) — legitimate interest |
| Establishing, pursuing or defending claims | Art. 6(1)(f) — legitimate interest |
| Visit statistics (Google Analytics) | Art. 6(1)(a) — your consent, which you can withdraw at any time in “Cookie settings” |
| Performing a contract and accounting duties if you become a client | Art. 6(1)(b) and (c) — contract and legal obligation |
We do not make automated decisions about you and we do not profile you.
04How long we keep data
- Form and correspondence data — for the duration of our conversation and then for [e.g. 12 months] after the last contact, unless a longer period results from a contract or the limitation of claims.
- Contract-related data — for the period required by tax and accounting law.
- IP address hash — for as long as necessary to protect the form from abuse.
- Server logs — according to the hosting provider’s rules.
- Google Analytics data — up to 14 months from collection, then deleted automatically.
05Who receives the data
Your data may only be received by entities that help us run the website and communication, under data processing agreements or their own data protection rules:
- LH.pl — website and email hosting (servers in Poland).
- Google (Google Ireland Ltd.) — provider of Google Fonts. When the page loads, your browser connects to Google’s servers and sends them your IP address. Google may process data outside the European Economic Area, including the USA, on the basis of the European Commission’s adequacy decision (EU–US Data Privacy Framework) or standard contractual clauses.
- Google (Google Ireland Ltd.) — provider of Google Analytics, only if you give consent. Google processes the data as our processor and may transfer it to the USA on the basis of the European Commission’s adequacy decision (EU–US Data Privacy Framework) or standard contractual clauses.
- Authorities entitled by law, if they request it.
We do not sell your data or share it for marketing purposes.
06Your rights
You have the right to:
- access your data and receive a copy,
- rectify your data,
- have your data erased,
- restrict processing,
- data portability,
- object to processing based on legitimate interest,
- lodge a complaint with the President of the Personal Data Protection Office (UODO, ul. Stawki 2, 00-193 Warsaw, Poland).
To exercise your rights, write to hello@4uai.com.pl. We will reply without undue delay and within one month at the latest.
07Other information
Information about cookies and browser storage is in our Cookie policy, and the rules for using the website are in the Terms of service.
We may update this policy, e.g. when our services or the law change. The current version with its effective date is always available on this page.